Requesting A Meeting Room

Dothan Houston County Library System (DHCLS) public Meeting Rooms are primarily used for library-related programs and activities. When not in use, DHCLS encourages additional use by outside organizations and individuals on a first-come, first served basis for cultural, civic, educational and informational meetings of interest to the community. Meeting Rooms are accessible to people with disabilities in accordance with the Americans with Disabilities Act.

Requests should be submitted a minimum of 3 business days in advance and are subject to the approval of management. All requests must be in compliance with the DHCLS Meeting Room Policy. The person who makes the request must have a DHCLS library card in good standing*.

Please use the following instructions to request a room.

1. Click the ‘Request a Meeting Room’ link at the bottom of this page to be taken to the Meeting Room Policy Page.
2. Read the DHCLS Meeting Room Policy, and click on ‘I Agree’ to proceed to the room request system.
3. In the upper right-hand corner, click the ‘Login’ link.
4. Enter your DHCLS Library Card number and your PIN. If your library account is not in good standing*, the system will not allow you to make a request until the issues have been cleared up. In addition, your account must have a valid email address attached to it in order to make a request.
5. Once you are logged in, click the ‘Search for a Space’ button to be taken to the room selection page.
6. Using the ‘Time’ and ‘Date’ tabs at the top of the page, select the date and time range you would like to request. To choose a time range, use the blue sliders to indicate the starting and ending times you will be requesting (please note that all meetings at the end of the day must be finished by fifteen minutes before the Library’s posted closing time).
7. Notice which rooms show as having an availability. You can click the ‘See More’ link for each meeting room to get additional information about what is available for each (number of chairs, tables, projection system, etc.).
8. Click the ‘Pick Me!’ button for the room you want to request.
9. Please enter information explaining the reason for your request (the purpose of the meeting, information about the group or club, etc.).
10. Please select from the ‘Choose Organization’ drop-down menu. If you have not previously registered your organization, select ‘No Organization.’ If you are making a reservation on behalf of a registered group, choose from the ‘Join an Organization’ link.

*For a library card to be in good standing, it must: 1) not be expired; 2) not have bills/fines exceeding $20.00, and; 3) not be manually barred from the system.

When you attempt to login to a resource which requires your library card number, that resource will inform you if your card cannot be used. It may state that your card can’t be used for one of several reasons:

• If the resource states that your card has expired, your library privileges have expired and you will need to come in to a library branch and renew your privileges. Please see our Get a Library Card page for more details, including information on required documentation to renew your card, and validity periods for different card types.
• If the resource states that your card has been blocked, you have fines and/or bills in excess of $20.00. You will need to pay these fines/bills before you can use online resources again. Please speak to a staff member for more information.
• If the resource states that your card has been barred, your library privileges have been suspended as a matter of library policy. This is usually temporary and due to missing or invalid information in your account (for instance, if we find that we do not have a valid address, phone number, and/or date of birth on file). However, a card can be barred for other reasons, including legal action and as a result of a patron being permanently banned from DHCLS property. If your card has been barred, please speak to a staff member to determine why your card has been barred.

If you receive another message or error when trying to access a resource, please speak to a member of library staff.